Privacy Notice

 

Your employer (or possibly your partner's employer) is cooperating with Aon to secure the best possible insurance and pension advice. In this connection, Aon may process personal information about you which we will get either from your employer, your partner, or from you. It is very important to us to protect and respect your privacy, and in this notice, we would therefore like to tell you what we do to process your personal information safely and securely.

Aon is the data controller of your personal information
Aon Sweden AB is data controller in relation to the service granted by us as an insurance and pension broker. This means that we will be collecting, storing, processing, deleting and possibly disclosing your personal information to a third party when it is necessary to enable us to give you the best possible advice and service in connection with your or your employer’s insurance or pension scheme.

What personal information do we use?
Aon will collect and process the following personal information about you when providing advice on a specific insurance or pension related claim: contact information, personal identity number and information regarding health or injuries.

If you are receiving insurance services from us as an expatriate or when traveling, we may process the following personal information regarding both you and the members of your family: contact information, family relations, and personal identity number. If you are the one providing us with the personal information of the members of your family, please make sure that they are made aware of our processing of their personal information and that they receive a copy of this notice.

For what purposes and on which legal grounds do we process your personal information?
The personal information we collect is processed because it is necessary

1. to pursue our legitimate interest to provide you and your (partner’s) employer with the best possible advice in relation to our insurance and pension related services to fulfil our contractual obligations with your (partner’s) employer,
2. comply with our legal obligations, including under accounting and anti-money laundering legislation, or
3. if we receive health information about you from your employer or pension or insurance provider in connection with advice on a specific insurance claim, we process this information to establish, assert or defend our, your or your employer's legal claims.

 

We collect your social security number because it is crucial to ensure the identification of you and in some cases of your family members. Your personal information may be passed on to third parties, e.g., insurer, if necessary.

Disclosing personal information to third parties
The lawful and transparent processing of your personal information is very important to Aon. We will not sell, publish or in any way disclose information to a third party without your consent, unless it is necessary to fulfil an agreement with you, your employer or to ensure compliance with applicable Swedish law. We will not use your personal information for any other purposes than those described in this notice.

It may be necessary to disclose your personal information to selected and trusted partners to provide you with our services and advice. We will for example disclose information to loss adjusters or to pension or insurance companies in connection with establishment and adjustment of your pension or insurance scheme. It may also be necessary to pass on your personal information to Aon's group companies to provide our services and advice to you. You can find a list of our Aon companieshere.

It is our responsibility to ensure that your personal information is not unnecessarily processed or abused. We therefore place heavy demands on our partners when your personal information is used outside Aon and ensure that our partners guarantee that your personal information is duly protected.

In connection with IT development, hosting and support, personal information may be transferred to data processors, including data processors in the United Kingdom which the EU Commission has approved as a secure third country.

Secure processing of your personal information
Aon is obliged to protect your personal information. We use technical and organizational measures to protect ourselves against unauthorized access, the use and destruction of, changes to, or publication of your personal information. To ensure data security and integrity, we have limited the number of people with access to your personal information to a strict need-to-have basis.

Furthermore, all Aon employees must observe internal procedures and rules regarding the processing of personal information and are obliged to attend training on the secure processing of personal information.

Deletion of your personal information
We will delete your personal information ten years after the end of the year in which we received it, and we no longer need to document the advice we have provided you or your (or possibly your partner’s) employer. Identity and transaction information will be saved for at least five years according to the Book-keeping Act and the Anti-Money Laundering Act.

Your rights
You have the right to receive information regarding the processing of your personal data as well as a copy of the personal information that we process about you. If you become aware that the personal information, we process about you is inaccurate or incomplete, you have the right to have it corrected.

You also have the right to object to our processing of your personal information and request it is deleted, or restricted.

If your request is justified, we will correct, delete, or restrict the processing of your personal information accordingly. We reserve the right to require from you verification of your identity before we respond to your request.

You further have the right to lodge a complaint to the Swedish Authority for Privacy Protection regarding Aon’s processing of your personal information. Your complaint must be forwarded to the Swedish Authority for Privacy Protection: Integritetsskyddsmyndigheten, Box 8114, 104 20 Stockholm, e-mail: [email protected].

Get more information
If you would like more information or if you want to exercise your rights in accordance with the abovementioned, you are welcome to contact our Data Protection Officer (DPO) by e-mail at [email protected].

 

Last updated on 11 October 2024.